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Office and Leasing Manager (Part-Time)

Job Summary: Lydia’s House is seeking a Part-Time Office Manager (10-15 hours per week) to manage accounting, leasing and administrative tasks to support high-quality guest services and affordable housing for families leaving homelessness. Friendly demeanor and strong interpersonal skills are a must.

Requirements:

Higher education or certification in a related field (business, accounting) required; Preferred 3 years of experience in related position
Experience using Quickbooks, or demonstrated ability to learn detailed computer programs
Proficient computer skills, including Microsoft Word and Excel. Access is a plus!
Ability to pass a pre-employment background screening
Proven attention to detail including maintaining financial tracking
COVID-19 vaccination must be complete upon hire

Responsibilities:

Complete organization accounting using Quickbooks, including inputting donations, paying bills, reconciling monthly credit card statement, and bank accounts
Track grant spending using Quickbooks; Submit reimbursement requests to funders in accordance with grant specifications
Receive and track monthly rent and car payments, following up as needed
Run reports on organization spending as requested by co-directors, as well as regular reports on staff benefit spending; track employee vacation time and wellness spending
Manage monthly payroll, including reviewing timesheets, inputting payroll using Paycor, and generate new timesheets for all employees; Manage unemployment, workers compensation and government registrations
Work with organization accountant (working offsite) to ensure Quickbooks file is accurate.
Work cooperatively with organization staff and clients to improve systems and make sure files are in order
Maintain accurate, neat, organized files of all records so that they may be promptly retrieved
Work with clients on leasing units including insuring leases are accurately completed and filed and deposits are received
Schedule apartment inspections with maintenance manager and keep inspections up to date for Home grant compliance
Track rental assistance
Monitor timelines for lease renewals and oversee renewals or exits
Submit paperwork and follow up with housing authority to get rental portal set up for Section 8 clients
Track tenant occupancy and rent changes
Keep tenant files and government compliance documents in order including recertifying rents and income annually
With support of other staff, issue citations to tenants regarding rent violations
Work with staff to remediate tenant violations or file evictions, if necessary
Track deposits and return deposits minus damages at move out